Looking To Drive Fleet Efficiencies?

Pool Vehicle Management Software For Australia 


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Driving Efficiency in Australia

For over 25 years, Fleetwise has been the leading provider of fleet management solutions in New Zealand. Now, we’re thrilled to be helping Australian businesses maximise their fleet efficiency as well.

Your Needs. Our priority

As a completely independent fleet manager, our actions and solutions are driven entirely by what’s best for our clients, and not by personal gain. We aim to bring this same level of impartiality to Australian fleets, so you can choose the suppliers you want to work with.

Want to know more about our Pool Vehicle Management Software?

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Why Australians Choose Fleetwise


Streamlined Pool Vehicle Bookings

Our Pool Vehicle Booking system automates the entire reservation process.


Web-Based Service

Search vehicles and reserve them in real-time using any internet-enabled device.


Easy to Use

The simple ‘click and confirm’ function makes reservations a breeze.


Manage Peak Vehicle Demand

Save money by sharing vehicles with other organisations instead of increasing your fleet

software mockup - desktop-2 software mockup - mobile

Book a Demo

Don’t let vehicles waste your money sitting idle in the carpark. Discover how our Pool Vehicle Booking Software can help you maximise fleet efficiency.

Book a software demo today by filling in the form or call us on +61 1800 960 570.

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Key Features

  • Saving in admin hours, users can book vehicles for themselves in real-time anywhere in Australia, as long as there’s an internet connection

  • Automate an email-based approval workflow for bookings that meet rule-based criteria, such as overnight bookings

  • Share fleets between other nearby Australian companies

  • Configure six different levels of access for all staff, depending on their role

  • Control access to vehicle pools with user assignment

  • Rationalise the utilisation of the pool by allocating vehicles at random for each booking

  • Assign priority code settings to vehicles to ‘even out’ utilisation

  • Auto re-allocate next-up bookings to minimise disruptions when a driver is running late

  • Add custom fields to the booking form for better insight into how the vehicle will be used and who’s behind the wheel

  • View your entire Australian fleet in real-time so you know where every vehicle is, and when they’re due back

  • Automatically cancel bookings for vehicles that are not checked out within a certain timeframe, freeing them up for other staff

  • Send alerts to admin when a car is taken without a booking

  • Receive an email receipt with a calendar attachment as a reminder, and as proof of reservation once a booking is confirmed

Key Integrations

Fleet Management Services

Both our in-house fleet management database and vehicle booking system are fully integrated, streamlining the entire fleet management and reservation process.

Lock Box Integration

Customised lock box solutions can be developed to meet your requirements while integrating with existing security systems.

GPS Tracking Integration

Your fleet management software can be integrated with GPS tracking for coverage across Australia.

This enables:

  • Automatic vehicle pick-up and drop-of via GPS geo fencing
  • Automatic odometer capture
  • Notifications of vehicles leaving without a booking
  • Automatic pool vehicle driver identification

Single Sign On

Our Pool Vehicle Booking Software can be integrated with Microsoft Azure Active Directory to automate the login process.


How much does it cost?

Fleetwise PVBS is licensed on a per-vehicle subscription, meaning you only pay for what you need.

How do I implement the solution?

Fleetwise provides full implementation support including data migration and software training for fleet staff.

Is there a help desk if I have a problem?

Fleetwise operates a customer support desk between the hours of 8am and 5pm Mon-Fri, except for public holidays.

Feel free to contact us either:
- By phone on +161 1800 960 570
- By email at info@fleetwise.co.nz
How will it save my fleet administrators time?

Fleetwise PVBS can automatically cancel bookings that have not been picked up, automatically reallocate bookings if a driver is running late, and send automated booking reminders and licence expiry notifications, saving on administration hours. 

What are the minimum system requirements for PVBS?

The application will run on the most recent version plus the previous version of Microsoft Edge, Google Chrome, Mozilla Firefox, and Safari.

Can I book a vehicle on my phone?

Fleetwise PVBS is fully optimised for mobile devices, making it easy to make a booking, acknowledge a vehicle pick-up/drop-off, or send a message to your fleet administrator from your phone.

How are system updates implemented?

Fleetwise PVBS is a SaaS (Software as a Service) product that is hosted in the Cloud, which means all updates occur automatically.

Is my data secure?

Each PVBS client has their own database, hosted on the Microsoft Azure platform. Each database is isolated, so only the client's PVBS instance can access the data. Data is encrypted at rest and in transit. PVBS uses Azure's Advanced Threat Protection to detect and alert for suspicious activity.

How does PVBS prevent data loss?

The PVBS databases are backed up regularly. Full backups are taken weekly, differential backups are taken on a 12-24 hour basis, and transactional log backups are taken every 5 - 10 minutes. The databases and these backups are replicated to a paired Azure region to ensure they are rapidly recoverable in the event of a major datacentre outage or natural disaster.